Model and Drawing Issue Procedure Office Standard

This Microsoft Word template establishes a formal procedure for managing the issue of models and drawings following ISO 19650 standards. The document provides a structured framework for defining how architectural and engineering information is released to a common data environment or external stakeholders. It is formatted as a professional office standard, focusing on clear, logical steps for version control, file naming conventions, and transmittal protocols. The template includes sections for defining roles and responsibilities, detailing the submission process, and outlining the requirements for metadata and file integrity. By establishing these consistent guidelines, the document helps teams maintain high standards of accuracy and communication throughout the project lifecycle, ensuring that all information exchanges are coordinated.

The download is a 10 KB file containing .docx files.

To implement this template, open the file in Microsoft Word and populate the placeholder text with your practice-specific requirements and project-specific parameters. Use the document to establish a clear audit trail for all design information issued to clients or contractors. Ensure all team members have access to the final version within your internal server or project management platform to maintain consistency across all active jobs. The document is fully editable, allowing for customisation of headers, footers, and specific procedural steps to align with your internal quality management system.

This procedure is essential for architectural and engineering practices operating under BIM Level 2 or ISO 19650 compliance. It is suitable for use in residential, commercial, and public sector projects where robust document control is required. Project managers and BIM coordinators will find this template useful for setting up new project environments, training staff on information exchange, and mitigating risks associated with incorrect file versions. It pairs effectively with standard naming convention matrices and transmittal log templates to create a comprehensive information management strategy for any professional design practice.